CORPORATE ASSISTANT (M / F)
DO Recruitment Advisors are recruiting a Corporate Assistant (M / F) for a leading European Private Equity boutique. Reporting to the Corporate Officer and the AIFM Conducting Officer in charge of administration, the Corporate Assistant will be based in Luxembourg and is involved primarily in the day-to-day operational duties of the AIFM administration function.
THE JOB :
Provide support to company secretarial services to private equity fund structures, and the AIFM;
Organize and support board meetings of the AIFs, GPs and the AIFM;
Drafting of board minutes, proxies, convening notices, minutes of shareholder meetings and written resolutions;
Make sure the corporate governance for the Manco and the Funds are in line with best practice;
Liaise with lawyers, notaries, banks deal teams and local teams;
Active involvement in the set-up of new Funds;
Provide support in the preparation of the regulatory and compliance reports;
Provide assistance in AML, KYC, CRS / FATCA, etc.;
Arrange filing with RCS and RBE, ordering documents and searching for information on the LBR website;
Provide support at the time of internal and external audit;
Provide assistance in the preparation and updates of the AIFM procedures manual;
Provide assistance in preparation of the regulatory and compliance reporting;
Provide support in the reporting to the CSSF;
Provide general administrative assistance to the AIFM and AIFs activities;
Ensure the AIFs and AIFM files are properly organised and maintained.
THE CANDIDATE PROFILE :
Administrative and / or economic education or equivalent.
At least 3 years of professional experience in an administrative or similar function.
Fluent in French and English both written and oral.
Excellent communication and organisation skills.
Ability to work in a small team, good team player.
Computer skills - MS Office (Word, Excel, Outlook).
Service minded and structured with a high level of accuracy.
Hands-on, independent and self-starting.
Understanding of secrecy and work ethics.
THE CLIENT :
Our client is a leading European Private Equity boutique , with their offices in the city center of Luxembourg.
At the final stages of the recruitment process, the successful candidate can be asked to provide supporting documentation such as, for example, copies of diplomas or proof of previous jobs, and a standard criminal record check might also be requested.