Company Secretary
Falkerin S.à r.l.
Strassen, Luxembourg
il y a 2j

Responsibilities :

  • Preparation of corporate calendar and issuing of meeting electronic invites
  • Preparation of meeting agendas, board packs and convening meetings electronically
  • Attendance at meetings, taking minutes, circulation of minutes for comments, ensure minutes are signed
  • Preparation of action lists and follow up of actions with attendees
  • Preparation of shareholder resolutions (e.g. appointment of directors, increases in share capital)
  • Co-ordination of EGMs (in conjunction with legal advisors where required)
  • Co-ordination of AGMs including preparation of minutes, filing of financial statements
  • Preparation of standard agenda and non-standard agenda checklists
  • Maintenance of standard templates (documents executed, Power of Attorney log, lists of directors mandates etc)
  • Maintenance of electronic filing architecture for new entities / committees
  • Maintenance of board pack compilation software access rights
  • Ensure relevant filings undertaken with RCS (director appointments, auditor appointments etc)
  • Preparation of director and senior manager / conducting officer induction packs
  • Arranging execution of documents, notarisation, circulation, etc.
  • Branch oversight in respect of various European branches
  • Maintenance of the Corporate Code of Conduct
  • General advice to the boards and committees on governance related matters
  • Requirements :

  • A minimum of 5 years relevant experience
  • Good knowledge of Luxembourg corporate structures and a clear understanding of fiduciary responsibilities
  • Ability to work independently and to manage a portfolio of structures
  • General knowledge of Luxembourg & international tax system and of the local statutory requirements
  • Ideally with legal background
  • Experience of dealing with senior management
  • Organisational skills and attention to detail are of paramount importance
  • Excellent written and spoken English, with one of French or German seen as an advantage
  • Excellent minute taking skills
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