For our customer, a European Institution, we are looking for :
Administrative Assistant (m / f / d), (English : C1 minimum) :
Mandate Management, on a temporary basis
The Administrative Assistant will perform a wide range of office support, administrative and secretarial duties. (Mandate Management).
Provide efficient primary point of contact, often on complex and confidential subjects;
Proactively manage electronic agenda ensuring efficient time allocation in the calendar and resolving conflicting demands;
Monitor work progress to ensure that the requests are successfully carried out in a timely manner;
Organise business trips, prepare and submit the relevant expense reports, when applicable
Organise meetings on site or via Internet with external counterparts;
Prepare and set logistical planning of various events (e.g. conferences, weekly meetings, etc...);
Follow regular meetings / committees and prepare related documentation;
Work closely with other Assistants to ensure that administrative and / or operational procedures and deadlines are respected;
Handle incoming and outgoing documents ensuring appropriate follow-up and respect of deadlines;
Ensure effective and accurate filing of electronic, hard copy documents, and other information for easy access and retrieval.
Certified secondary-level education
relevant professional experience in a financial audit environment and understanding of financial documentation
Good knowledge of the standard IT & office tools (particularly Excel and PowerPoint)
Excellent knowledge of English (oral and written) C1 MINIMUM . Knowledge of one of the other European languages would be an advantage.
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