Operational Assistant (F/M)
Manpower Luxembourg S.A.
Luxembourg
il y a 3j
source : Moovijob

Manpower is recruiting for one of its clients in Luxembourg, a European Institution :

Personnel - Operational Assistant

Your tasks :

Provide general administrative assistance in order to support the activities linked to Absences and Time Management process.

Your missions will be :

  • Support the relevant Operational Assistants by drafting standard documents related to different kinds of leaves and working arrangements.
  • Maintain proper record / documentation and data quality, filing of documents manually and electronically.
  • Maintain the database, including input of absences and / or working arrangements in Peoplesoft.
  • Monitor the database on a regular basis to spot the exceptions and / or non-compliance with the rules.
  • Provide administrative support for other processes managers within the IDT unit (onboarding, departures, Pre-employment screening).

    This includes for example :

  • Check and validate the documents provided by the candidates for the onboarding.
  • Prepare draft communication to employees and future employees.
  • Update PeopleSoft data when appropriate.
  • Support organization of induction day for the newcomers.
  • Provide administrative support for PES process (such as filing, mailbox management, data collection for summary tables).
  • Take a co-operative approach within the team and act as a back-up of the other operational assistants of the Division in their duties as required.
  • Your profile :

  • Secondary level education, completed with a 2 years certification in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field.
  • Minimum of 3 years’ experience as assistant, preferably in a customer-oriented service or in a human resources environment.
  • At least 3 years of relevant professional experience
  • Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
  • Excellent verbal and written English language skills and a good command of French.
  • Knowledge of other EU languages would be considered as an advantage.
  • Interested in joining a European Institution? Please apply on line.

    Your application will be treated with the strictest confidentiality.

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