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Booking of travel, flights / hotels / ground transportation
Arrange for visas and other travel related documents when required
General administrative responsibilities, including, but not limited to extensive and often complex diary management, organising meetings, greeting guests, preparation of meeting rooms and catering, as required-keeping abreast of any diary changes in an ever changing deal team environment
Proactively manage potential conflicts to ensure seamless coordination
Inbox management (limited)
Expenses to be completed and submitted to Finance regularly and in a timely and efficient manner
Answering telephones and fielding calls
Opening post, distributing, filing, scanning & photocopying as required
Organising couriers
Maintaining contact database-ensure that all business cards are actively and accurately entered into the CRM
Establish a good working relationship with peers in other offices with the emphasis on London to contribute positively to the smooth running of the business
This is not an exhaustive list of duties and the candidate may, from time to time, be requested to undertake
Occasional travel to London for training and / or events
English speaker, French advantageous but not essential
Former experience in the financial industry is an asset
Excellent prioritisation and time management skills
Proactive approach, experience of juggling multiple tasks with potentially conflicting priorities
Proven experience with working in multiple time zones
Excellent attention to detail, excellent presentation
Excellent communication skills, both written and verbal
Strong team player
Competent in MS Office, including PowerPoint and Excel
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Description du poste
system along with meeting notes
additional tasks as reasonably requested by the team and Office Manager in London
Profil recherché
Contact : Carole Krauser Bourquin Executive Assistant - Fr + Eng - Travel / Agenda management De
