Study and programme administrator for the Doctoral School of Law and Doctoral Training Unit
Université du Luxembourg
Luxembourg, Luxembourg
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Your Role

The selected candidate will provide the administrative and secretarial support to ensure the functioning of the Doctoral School of Law and Doctoral Training Unit : Enforcement in multi-

level regulatory systems I.

The main tasks are :

  • Inform potential and registered PhD candidates concerning admission to the Doctoral School and DTU, courses, as well as internal procedures,
  • Organise and coordinate courses and seminars, as well as related logistics and travel arrangements for external teaching staff,
  • Handle registrations to courses, record study progress, and accomplish related administrative tasks,
  • Follow up on the budget and expenses, handle invoices and purchase orders, support reporting on externally funded activities,
  • Organise the meetings of the Doctoral School’s council, prepare relevant documentation and follow up on decisions taken,
  • Ensure internal cooperation and communication at Faculty level, with central services and with the project partners, prepare relevant documentation, keep the webpage updated
  • Your Profile

    The successful candidate should demonstrate a proactive and rigorous attitude, have good communication skills and the ability to plan and work on simultaneous tasks with a sense of priority.

  • Professional Training and / or Education in office management or studies in business administration, law, or related fields.
  • Min. 3 years of experience in administrative work, preferably in a research or academic environment. Insights in project management or budget monitoring would be an advantage.
  • Fluency in English and French are required, knowledge of German and / or Luxembourgish would be an advantage.
  • Proficiency with modern office software, spread sheets and content management systems.
  • Team player, diplomatic & able to work in a multidisciplinary and multicultural environment.
  • Open-minded, proactive, able to multi-task and able to work autonomously.
  • Welcoming and service oriented attitude.
  • We offer

    You will work in a dynamic international environment. If you are interested in a new challenge within our University, apply online by uploading your CV and your motivation letter (in English) until 2 December 2018.

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