Docler Holding is looking for new Office Assistant.
If you are interested in developing your career in fast-moving company and you want to be the best you can be, join us! The company that Docler Holding eventually grew out of was founded in Hungary in 2001 by a handful of passionate people as a garage project.
Within 10 years the company grew to one of the largest in its home country and certainly the largest in its respective industry.
We are offering you a chance to join a highly diverse, fast paced work environment, where every day may pose a new challenge, so you will be able to utilise all your skills and knowledge.
What you will be doing Arranging travel arrangements, meetings, and appointments for private and professional purposes (visitors, partners, etc.
Supporting the management and staff in every type of task that might be necessary Managing 3rd party providers : Manage tender processes with potential new providers Review existing and new contracts with external providers Act as a point of contact for external partners, solving issues related to third party-
service providers (such as cleaning services, suppliers, maintenance, trainings, etc.) and manage contracts related to professional services Ordering new furniture, equipment, stationeries, branded items, etc.
Assisting in the continuous improvement of the Office management department’s activities, such as activities related to the reception desk and cleaning services.
Coordinating team schedules Implementing and maintaining Office Management related procedures and best practices Delegating activities to more junior colleagues and monitoring them Managing and planning the cleaning services with internal and external resources Dealing with health and safety related matters and acting as the travailleur désigné’ Leading and supporting internal events’ coordination (such as office meals, Meetups, LAN parties, annual events, etc.
Assisting in the catering for meetings and external guests if needed Getting involved in the organization of facility related matters Continuously reporting to management Requirements Ideally a secretarial education (graduate level) Minimum 5 years of relevant professional experience Previous experience in a team leader role is an advantage Excellent oral and written command of English and French.
German is considered as an asset Very good interpersonal skills Organizational skills and time management competencies What we offer Salary and benefits Competitive salary Relocation package and moving assistance from HR if relevant Meal vouchers Private health insurance Additional holiday entitlement based on length of service with the company Free gym membership Sympass discount card Company culture Dynamic and friendly atmosphere A multi-
cultural environment made of 30 different nationalities, with English as the official language Daily breakfast in the office Free coffee, tea, and fresh fruit every day Fantastic events, including Christmas Parties, Family Days, Hackathons and other surprises Chill rooms, creative areas, and LAN parties Company branded merchandise (goodies) High quality of life offered by Luxembourg Professional growth Opportunity to attend conferences, certifications, technical workshops, trainings, and meetups Free language courses in the office Enthusiastic professionals to learn from Possibility to advance in the company