Senior Administrative Officer
Luxembourg, LU
il y a 3h

Each one of us brings something different to Vistra, working as one team to deliver the right solution.That’s why our clients choose to work with us the power of our combined skills makes us unstoppable.

Vistra offers a unique platform for our clients and our people to seize the world of opportunities.At the heart of everything we do are our core values : Committing to clients, Working as ONE Vistra, Empowering people and Doing the Right thing.

At Vistra, we believe our clients’ businesses and people can make a difference in the world. That’s why our work is focused on helping our clients act with confidence and speed to seize opportunity wherever it arises.

As a global corporate service provider and fund administrator with more than 5,000 professionals in over 45 jurisdictions, we empower legal entities globally to work smarter, grow faster, act responsibly, protect capital and scale across borders by doing what we do best : reducing risk and enhancing efficiency.

We support our clients over six sectors : Private Equity, Real Estate, Capital Markets, Corporate, Company Formation and Private Wealth and deliver value across three service lines :

  • Governance, Risk and Compliance
  • Advisory and Transaction Support
  • Finance, Accounting and Administration
  • We grow when you grow, and we succeed when we work together across boundaries and borders, as one team. So, our promise to our clients is the same to you : working together, we will give you the confidence, the tools and the support to achieve your ambitions and leverage your unique skills to seize your opportunity and help make a difference in the world.

    You can also check out our LinkedIn Life page and our About us page to get a sense of Vistra’s culture and our values.

    So, what do you think? If you are excited about working with us and think you can get the job done but not quite sure if you meet all the requirements, we want to encourage you to give it a try.

    Our opportunity for you :

    As a Senior Administrative Officer you will play an important role in the development of our business and in maintaining our strong reputation and global leadership standing.

    In this role you will take ownership of an assigned portfolio of global clients in Real Estate. This role will give you exposure to global financial markets and develop your client account management and development skills to build trustful, long-term client relationships.

    Y our responsibilities include :

  • Provide administrative and secretarial assistance to the team
  • Assist with timely and accurate execution of corporate and finance transactions
  • filing the financial statements and financial reports for client companies
  • Assisting with drafting mandatory requisitions and files notices with the RCS / RBE
  • checking the availability of company names
  • Receive calls, take messages and prepare incoming and outgoing correspondences
  • Maintain agendas, arrange meetings / appointments and provide reminders to the relevant parties involved
  • Organise legalisations, notarisations and apostilles of corporate documents
  • Liaise with administrative authorities and services providers (such as third parties, lawyers, notaries )
  • Supporting the teams to collect AML / KYC documentation where required
  • Keep physical and digital client files up to date (saving, filing, )
  • Monitor completeness of client files
  • Maintain communication with clients, including the planning of the corporate calendar
  • Develop and maintain a thorough knowledge of Luxembourg market / regulations (legal / tax / accounting / reporting / market developments)
  • Take initiative by proactively following up on daily matters
  • Relevant experience :

  • Knowledge of Luxembourg legislation
  • Secretarial degree or equivalent
  • 3-5 years of experience with a professional services firm
  • Have strong communication skills and work well in a team
  • Are accurate, flexible, hands-on and deliver their best work when facing a tight deadline
  • Proactive with a client service orientated attitude
  • Ability for multiple tasks requested at the same time and set priorities
  • Ability to solve problems and work independently and as a member of a team
  • Join US!

    Our promise to our clients is simple : we help them seize opportunity and make a difference in the world. It’s the same to you.

    Make a difference seize your world of opportunity with Vistra!


    Bring Your Whole Self to Work

    We’re passionate about Diversity and Inclusion at Vistra.We believe that everyone is equal and unique, and by embracing diversity it makes us better company.

    This creates an environment where anyone, from any background, can do their best work; Vistra is for the ambitious, the entrepreneurial, the bold.

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