Corporate Secretarial Administrator
Northern Trust
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About Northern Trust : Northern Trust providesinnovative financial services and guidance to corporations,institutions and affluent families and individuals globally.

With130 years of financial experience and nearly 20,000 partners, weserve the world’s most sophisticated clients using leadingtechnology and exceptional service.

As a Northern Trust employee(Partner), you will be part of a flexible and collaborative workculture, which has a strong history of financial strength andstability.

Movement within the organization is encouraged, seniorleaders are accessible, and you can take pride in working for acompany that is committed to strengthening the communities weserve.

We recognize the value of inclusion and diversity in culture, inthought, and in experience, which is why Forbes ranked us the topemployer for Diversity in 2018.

Role / Department : Our growingmulti-cultural team is currently composed of 16 dedicated members,providing an extensive range of services to a large variety of fundand company structures.

As Corporate & Domiciliary ServicesDepartment we ensure integrity of the governance framework and areresponsible for the efficient administration of our clients’ fundsand companies.

We ensure compliance with statutory and regulatoryrequirements, communicate and implement decisions taken the boardof directors and handle communication with various stakeholders.

Further we provide all services associated with our duties asDomiciliary Agent for our clients. The key responsibilities of therole include :

  • Manage the statutory requirements of aportfolio of Luxembourg (and other jurisdictions), listed andunlisted, with supervision
  • Manage and mitigate risk, withinthe day to day activities and escalate as appropriate
  • Maintain statutory books and regulatory filings for theassigned portfolio of clients
  • Organise, prepare agendas forand attend client board / investor / committee meetings
  • Produce minutes, action points and follow up for clientswithin agreed deadlines
  • Review of corporate documentationfor the portfolio of clients (articles, agreements, prospectus,financial statements, service level agreements etc.
  • from acorporate secretarial perspective

  • Liaise with internal andexternal parties as needed (i.e. client, regulators, lawyers,notaries, embassies, client relationship delivery managers,operational teams etc.
  • Skills / Qualifications : The successfulcandidate will benefit from having :

  • University qualification
  • Experience in a corporate environment is required andKnowledge of Diligent Boardbooks or any other board packagingsoftware would be an advantage,
  • Fluent in English French,knowledge of German is an asset,
  • Exposure to various typesof investment vehicles including, but not limited to, SICARs, SCAs,SICAVs, FCPs and Management Companies
  • A basic understandingof the Luxembourg legal environment
  • Exposure to clientfacing situations would be an advantage
  • Any experienceattending board meetings and taking minutes would be an advantage
  • Strong written communication skills
  • Attention todetail and accuracy
  • Organisational skills with the abilityto prioritise and escalate potential risks
  • Ability to workin a team and with external parties
  • Ability to travel (ifneeded) Working with Us : We’d love to learn more about how yourinterests and experience could be a fit with one of the world’smost admired and ethical companies.
  • In return, we will support youwith your personal and career goals in a number of ways : Financial Life Assurance, Disability Plan, Pension / Gratuity, Annual PayReview Work Life Balance Flexible Work Options, IncrementalAnnual Leave, Community Volunteer Days Health & Wellbeing Private Medical Insurance, Active Sports & Social clubs(lunchtime and after-work groups), Employee Assistance ProgramProfessional Development Clear Career Path, Education Assistance,Recognition Programme, NT University (wide range of online, virtual& in-house training options) and employee-led Business ResourceCouncils dedicated to diversity and inclusion initiatives.

    AndFinally We hope you’re excited about the role and the opportunityto work with us. We value an inclusive workplace and understandflexibility means different things to different people.

    Apply todayand talk to us about your flexible working requirements andtogether we can achieve greater. As Northern Trust is a financialorganisation, all new employees will be required to undergo acriminal record check.

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