The successful candidate will be part of the EU Design and Construction team and will be responsible for managing the team and program documentation for our pan-EU specialist logistics building program.
The role will be based in Luxembourg and will involve occasional travel to locations within EU.
Main responsibilities are :
Manages the projects' data platform to ensure that documentation and project plans are updated and readily available for internal teams and leaders.
Ensure only the latest versions are available for use by projects’ team members.
Manages the team's documents platform to keep the content organized and user friendly. Properly control revision levels to prevent team members from working and making decisions based on old or incorrect information.
Manage and maintain the internal data platform.
Communicate, train and support stakeholders on the use of the data platforms.
Identify improvement opportunities and develop better ways to manage and communicate the team's data.
Bachelor's degree in business management, engineering or construction management
3+ years of experience in business administration, document control and management or program / project management
Demonstrable knowledge of document expiration, review cycles, approval workflows and version control
3+ years of experience working as a document controller or in a similar position
2+ years of experience working with Knowledge Management Systems (KMS) and / or Content Management Systems (CMS)
Experience with engaging with stakeholders or customers locally and across diverse geographical locations.
Expertise in continuous improvement initiatives and development of ongoing support pertaining to document control processes, administration and projects
Knowledge of disciplines like construction, engineering, security, health & safety and logistics document management practices and procedures
Proficiency in Microsoft Office, Sharepoint, Wiki
Strong organization skills and great attention to detail
Speak other EU languages