Billing Assistant
Clifford Chance
Luxembourg, Luxembourg, Luxembourg
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Clifford Chance is one of the world's leading law firms and the Luxembourg office is one of the leading players in the Luxembourg legal services market at the forefront of legal and regulatory development and involved in many of the most important transactions in Luxembourg.

Alongside world-class legal careers, Clifford Chance offers excellent opportunities in support functions that underpin its business operations.

By joining us as Business Professional, you will help us to innovate in the way we deliver our services and enable us to run a successful, multinational business.

Our fast-expanding Investment Funds team is composed of 4 Partners and 30 lawyers from diverse backgrounds and nationalities and is looking to recruit a motivated :

Billing Assistant

Permanent Contract / full time or part time possible)

What you will be responsible for

As a Billing Assistant, you will take care of all aspects of invoicing for our Investment Funds department.

What you will do

Your day to day tasks will include :

  • Billing activities Produce invoices in coordination with the Investment Funds department's lawyers and secretaries and the central billing team.
  • Be part of WIP and debtors' meetings and ensure appropriate follow-up with lawyers or the central billing team. Open matters and enter all relevant data into billing system.

    Verify reliability of draft invoices and ensure compliance with the agreed financial arrangements. Finalize and issue invoices in close collaboration with the central billing team.

    Send invoices to clients. Collect and sort all invoice, credit, bill, and order statements. Answering incoming phone calls and email enquiries in respect of the invoicing process and follow up with our billing department.

  • Follow up of payments Monitor payment deadlines together with the CE collection hub. Be a contact person for the invoices' follow up and manage client questions.
  • Monitor and analyse the financial aspects of the client files in collaboration with the partners and the finance department.

  • Ideally a first experience in an administrative or billing assistant position, in a law firm or with an international service provider.
  • Bachelor's degree in administrative assistance, secretarial field or accounting.
  • Fluency in French and English.
  • Good knowledge of Microsoft suite and the ability to quickly learn other IT systems (experience with various e-billing systems is considered an advantage).
  • Dynamic and "willing to learn" attitude.
  • Ability to prioritise workload and to work well under pressure.
  • Flexible and able to work as part of a team in a confidential manner.
  • How we will support you

  • Great work environment with amazing teams to help you thrive.
  • Direct cooperation and exposure to working with Partners and Lawyers in a prestigious and ambitious law firm.
  • Day-to-day work in a collaborative and friendly administrative team.
  • Work in an international, flexible and stimulating environment.
  • Individualized induction training, on the job training with team members, and training opportunities throughout your career.
  • About the Firm

    Whatever your area of expertise, you will find a range of career opportunities at Clifford Chance. And wherever you’re heading, Clifford Chance is where you can be true to your ambitions.

    Our firm, work and people span jurisdictions, cultures and languages. In a world where commercial success increasingly relies on globalisation, we offer clients a truly international perspective, and we offer our people a rewarding and stimulating career.

    We're proud of our approachable, friendly and team-based way of working. Highly professional and self-assured, with an entrepreneurial streak, our people are more than happy to share their expertise and knowledge.

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