To enhance our Global Operations Team, we are looking for an Executive Assistant (m / f / d) Global Operations, seated in Luxemburg Position Summary & Scope : This Executive Assistant role reports directly to the Global Chief Operations Officer (COO) and ensures a proper organization around this role.
The successful candidate will act as an active interface between the Executive Vice President & COO, a French native and his business partners he has around the globe.
She / he also supports several other Senior Leaders belonging to the Global Operation Team located in Luxemburg.
The role requires a strongly self-motivated incumbent due to the high intensity of the Boss’ business travels.
Responsibilities and frequent activities : Prioritize and manage multiple projects simultaneously, proactively identifying gaps and inefficiencies while working to smooth the seams and keep the team on track Develop a deep understanding of your own teams as well as cross-
functional partners through ongoing collaboration Find new and efficient ways to create and maintain work systems and processes to help maximize your executives time, including weekly reporting, goal-
tracking, and team meetings Demonstrate composure and flexibility, regardless of competing priorities Ensure your executives are prepared for all meetings and events, and assist with preparation of presentation materials Maintain sensitive and complex calendars, requiring coordination with both internal and external executives and assistants Schedule domestic and international travel and daily agendas, with impeccable attention to detail Reconcile business expenses in a timely manner and continuously track team budgets Prerequisites : Between 4 + years of experience as an Executive Assistant, Administrative Business Partner, or similar role reporting to a global Executive Leader Experience handling a wide range of administrative support tasks and projects Extraordinary organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs located around the globe The ability to collaborate and communicate with team members at all levels, sometimes under pressure, while remaining proactive, resourceful and efficient, with a high level of professionalism and discretion The ability to preselect incoming mail to route to the appropriate internal addressee Expert level written, verbal communication, and computer skills including the ability to use Outlook, MS Office Language spoken English (must have), Luxembourgish (must have), French (nice to have), German (nice to have), Additional Position Details : The role is based at the JSS Regional Office in Luxemburg Competitive compensation and benefits package Relocation eligible