Manpower is recruiting for one of its clients in Luxembourg, a European Institution : Operational Assistant (M / W)
Your tasks :
Ensuring scanning, filing and data management of electronic and hard copy files, documents, data and other information;
Ensuring an efficient back-up for the members of the team;
Establishing, organising and maintaining the filing systems for easy access and retrieval of information;
Contribute to the preparation of various documents, such as : contractual and tendering documents, and documentation related to internal treasury and transaction operations;
Ensuringthat payment instructions are sent timely to the banks and booked in the accounting system;
Verification of invoices (check eligibility of costs and compliance with contractual terms);
Assisting the team in meeting deadlines, preparing and implementing procedures;
Assisting external auditors when needed;
Monitoring any exceptions to authorized signatures;
Keeping internal clients informed of the status of their requests;
Taking part to specific projects of the Unit when needed.
Your profile :
Certified secondary-level education with further studies in a relevant field.
1-3 years’ experiencein a similar position
Strong IT skills (standard Office tools).Knowledge of Business Objects and databases will be considered as an advantage
Excellent knowledge of English and French, both in writing and speaking. Knowledge of another Europeanlanguage would be an advantage.
Ability to prioritize and to work with tight deadlines.
Having excellent interpersonal skills, you can work independently as well as within a team.
You are rigorous with attention to detail, with sense of initiative and problem-solving approach.
Interested in joining a European Institution? Please apply on line.Your application will be treated with the strictest confidentiality.