Administrative assistant (m/f)
Université du Luxembourg
Luxembourg, Luxembourg
il y a 5j

Your Role

The assistant will provide high-level administrative support to particular LCSB Bioinformatics core research units and their researchers (currently 50 people).

  • Provide professional administrative support to managers
  • Manage agendas and assist in resolving operational problems
  • Provide complete and correct up-to-date information on relevant topics, guide through and follow-up on processes by collecting necessary information Prepare and modify documents such as correspondence, presentations, reports, , memos, etc.
  • Take care of incoming correspondence and follow-up Schedule and coordinate meetings, appointments and travel arrangements
  • Coordinate and process purchase orders, follow up on invoices and reimbursement of expenses
  • Update files, databases and other document types. Maintain complete and efficient records via electronic and hard copy filing system
  • Monitor and review data for quality check and organize necessary steps
  • Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
  • Help prepare reports and other projects as needed
  • Your Profile

  • Higher Education degree or high school degree and equivalent professional experience in a comparable role
  • 3 to 5 years of hands on administrative support experience
  • Fluency in English is essential. Good levels in French and / or German is an asset
  • Excellent written and verbal communication skills
  • Exceptional customer service skills
  • Excellent organisational, process and administrative skills
  • Ability to juggle multiple tasks with superb accuracy and achieve deadlines under pressure
  • Tactful, and diplomatic team player
  • Detailed oriented with good analytical and problem solving skills
  • Can handle sensitive information with the highest degree of integrity and confidentiality
  • Proficient in Microsoft Outlook, Word, Excel. Having good experiences with SAP and being computer savvy is an asset
  • Reliable, intuitive and proactive
  • Flexible, creative and can do attitude adapting easily to changes
  • We offer

  • Opportunity to be part of an exciting international environment in a young growing dynamic team of highly motivated people
  • A stimulating work environment at Esch-Belval university campus
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