Executive Assistant
Maples Group
Luxembourg, Luxembourg
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The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.

Our distinction flows from our carefully curated team : 2,000+ professionals characterised by tenacity, ethics and exacting excellence.

We hire smart and sharpen smarter, arming talent with best-in-class resources and skills. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion.

Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.

The Maples Group looks to add Executive Assistant, Luxembourg to our team and invites eager and qualified candidates to apply.

We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.

Who We Seek

Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.

About the Role

The Executive Assistant reports to the Global Head of Fiduciary based in Luxembourg. The Executive Assistant is responsible for assisting the Global Head of Fiduciary of MaplesFS with corporate, general secretarial and PA duties.

Primary responsibilities include :

  • Processing audio transcriptions
  • Assisting with the drafting, proof-reading of letters, documents and presentations
  • Planning and scheduling meeting and appointments, calender management
  • Welcoming MFX client guests and visitors by greeting them, in person or on the telephone, answering or directing inquiries
  • Preparing and maintain expense reports, trip notes, travel arrangements
  • Assisting with other administrative and secretarial duties as needed
  • Maintaining complex spreadsheets and databases
  • Maintaining customer confidence and protecting operations by keeping all information highly confidential
  • Training & Development

  • Demonstrating a commitment to acquiring new capabilities, constantly striving to improve performance
  • Proactively seeking out ad taking advantage of training and development opportunities
  • Risk Management

  • Acting in accordance with legal, regulatory and internal risk management requirements, including complying with group policies and procedures
  • Maintaining confidentiality at all times
  • Business Management

  • Produce accurate, neat, thorough work
  • Having a strong attendance record, be available as needed during the day and occasional evenings as may be required via remote connection
  • Grasping instructions and accurately and solving novel or problem situations easily
  • Effectively planning and organizing work and showing ability to meet deadlines
  • What You Bring

    In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following :

  • Degree in Secretarial work or an equivalent qualification
  • Experience in a similar position or business
  • Fluent in English and French. Additional languages would be considered an advantage
  • Good knowledge of Outlook and MS-office products including Word, Excel and PowerPoint
  • Detail orientated and strong organizational skills
  • Excellent oral and written communication skills and ability to interact at all levels of organization
  • Benefits & Rewards

    The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing.

    Depending on your location, we offer a range of benefits, including :

  • Comprehensive health coverage (medical, dental and optical)
  • Competitive vacation packages
  • Educational assistance and professional development programmes
  • Savings or pension plan
  • Life insurance
  • Travel insurance
  • Global mental wellness programme
  • Sports clubs and social events
  • About the Maples Group

    Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

    You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn .

    Disclaimer : All personal information collected during the application process will be used for recruitment-related purposes only.

    Please refer to our Job Applicant Privacy Notice at maples.com / privacy for details on how we handle personal information relating to job applicants.

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