COMPANY SECRETARAL - TEAM LEADER (M / F)
THE JOB :
DO Recruitment Advisors is delighted to represent a financial services company providing corporate secretarial services in their search of a Company Secretarial Team Leader.
This is an exciting managerial position open at our client. This true leader is expected to bring the team to the next level, and more precisely :
Manage the team and support management in driving their performance and productivity;
Provide adapted coaching to team members to help them to develop their skills;
Manage and mitigate risk, within the day to day as well as ensuring that direct reports do so as well;
Manage the statutory requirements of a portfolio of Luxembourg entities (and other jurisdictions), listed and unlisted, with supervision;
Troubleshoot, act as an escalation point for the team with complex client activities and workload management / escalate to top management if needed;
Produce minutes, action points and follow up for clients within agreed deadlines;
Review of corporate documentation for the portfolio of clients (articles, agreements, prospectus, financial statements, service level agreements etc.
from a corporate secretarial perspective;
Liaise with internal and external parties as needed ( client, regulators, lawyers, notaries, embassies, client relationship delivery managers, operational teams etc.);
Attend on-boarding / client service review meetings (as necessary);
Ensure department statistics and KPIs are produced in a timely manner.
THE CANDIDATE PROFILE : ·Experience with client facing situations and familiarity with the Luxembourg legal & Corporate Secretarial environment;
Strong managerial experience;
Solid knowledge of various types of investment vehicles including, but not limited to, SICARs, SCAs, SICAVs, FCPs and Management Companies;
Fluent in English - French and / or German advantageous;
Experience of Diligent Board books or any other board packaging software;
Computer literate, having used Viewpoint or any other corporate database is an asset;
Experience attending large board meetings and taking minutes with tight timelines;
Strong coaching and people oriented approach and ability to develop your team members;
Strong verbal & written communication skills (liaise with internal and external parties), Ability to work autonomously, ability to prioritise and escalate potential risks;
Open to business travelling when needed.
THE CLIENT :
Our client is a is a financial services company providing corporate secretarial services.
At the final stages of the recruitment process, some of our clients could ask the successful candidate to provide supporting documentation such as, for example, copies of diplomas or proof of previous jobs, and a standard criminal record check might also be requested.