Team Administrative Assistant
Falkerin S.à r.l.
Strassen, Luxembourg
il y a 2j

Responsibilities :

  • Electronic and paper filing of documents
  • Sorting all in-coming correspondence
  • Arranging for courier services, photocopying and archiving as required
  • Responsible for purchase of office supplies and stationary
  • Co-ordination of obtaining signatures for documentation
  • Co-ordination of compliance checks and certifications
  • Providing ad hoc general administrative support to the Luxembourg team as required
  • Support to Board of Managers
  • Diary Management and arranging of meetings and conferences as required
  • Assisting in preparation of Agendas, Resolutions and Board Minutes
  • Completion of expense forms for GRE team
  • Provision of Accounting Support
  • Scanning and filing of all invoices. Maintaining invoice log for portfolio of companies
  • Maintaining copies of bank statements
  • Assisting in preparation of payment wires and recharge invoices
  • Assisting in preparation of document packages to be distributed to third party accountants
  • Drafting of Capital Call requests and Asset Management Memos
  • Requirements :

  • Fluent in French and English
  • 2+ years of experience working as an administrative / accounting assistant
  • Excellent verbal and written communication and organization skills
  • Motivated, fast learner, self-starter, high problem-solving skills
  • Team-oriented personality with follow through and execution and multi-tasking skills
  • Advanced experience in MS office products, including Word, Excel, Outlook
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