Office Administrator - Part-Time 50% (M / F)
A dynamic and entrepreneurial Real-Estate Investment Company and AIFM is currently looking for a proactive and motivated person to join its stimulating working environment and provide general administrative support to ensure the smooth running of its Luxembourg operations.
Establishing all aspects of office administration;
Managing of office organisation : ordering equipment including IT, stationery and refreshments etc.;
Setting-up and maintaining the filing system;
Dealing with incoming and outgoing post;
Digital archiving - scanning documents and maintaining on-line group file structure;
Preparing and reconciling monthly periodic expense claims;
Booking and arranging travel and accommodation for team;
Assisting team with preparation of presentations;
Dealing with Service Providers to coordinate timely receipt and payment of invoices;
Responsibility for facility day-to-day office operations e.g. maintenance, liaison with landlord;
Other tasks as directed.
THE CANDIDATE PROFILE
Minimum of 3 years' experience as an office manager / personal assistant;
Knowledge of office administration responsibilities and procedures;
Excellent written and spoken English and French;
IT competent with very good knowledge of MS office tools;
Bookkeeping experience a definite plus;
superior organisational skills, able to prioritise and manage own time efficiently in order to comply diligently with internal and external deadlines;
Self-starter comfortable working autonomously in a small international environment;
Team player with excellent interpersonal skills.
Our client is a Real Estate Company.
At the final stages of the recruitment process, some of our clients ask the successful candidate to provide supporting documentation such as, for example, copies of diplomas or proof of previous jobs, and a standard criminal record check might also be requested.