As the Executive Assistant to the Country Head for Wholesale Payments of JP Morgan Bank Luxembourg S.A. and to other members of the Wholesale Payments team you will be the primary point of contact for external and internal matters.
You will predominantly perform diverse secretarial duties requiring confidentiality, a strong work ethic and common sense approach however you will also have the ability to work independently, and must be able to work under pressure at times to handle a wide variety of activities.
Key to the role is to develop a good network of contacts externally and internally. You will need an ability to prioritize, to multitask and deliver under pressure at time and to handle a wide variety of activities.
This role would suit a highly-motivated individual with strong organizational skills. Open mind, flexibility and team-orientation are keys to success. Core Responsibilities
Managing telephone coverage, mail / document distribution, diary scheduling and all other logistical requirements including organization of business trips and processing of travel expenses - complying with the CIB travel and expense policy, signature and filing (physical and electronic)
General administrative support to the Wholesale Payments team
Additional administrative duties to include filing, photocopying and printing documents.
The accurate preparation, finalization and distribution of letters, notes, and presentation
The organization of meetings and drafting minutes
Organization of high level external and internal meetings, calls and telepresence meetings across multiple time zones.
Work in partnership with other executive assistants across the location and the firm to provide coverage for absence where necessary
Essential skills / experience
Fluency in English, French would be advantageous
Excellent oral and written communication skills
Ability to work autonomously, to multi task and to prioritize work flow
Attention to detail and accuracy
Ability to work in a fast-paced and growing environment
Advanced MS Office (Word, Excel, power point)
Excellent organization skills
Ability to learn quickly - Polite and professional, polished, with a calmed and composed manner, with the ability to work under pressure