MANPOWER Luxembourg SA recruits for one of its clients : Office Administrator / 1-year contractYour Tasks : Dealing with incoming and outgoing postOperating the switchboardMaintaining the Admin Inbox and dealing with any administrative requests from the property and asset manager including the filing of relevant documentsEntering of master data in IMSAssisting with secretarial tasks;
Organising of meetings, travel arrangements and team eventsLiaising with lawyers and notaries regarding legalisation of documentsPreparation of KYC documentationActing as CSR (Corporate social responsibly) responsible for the Luxembourg officeArranging and supervising the annual archiving processSupervising the cleaning company and other suppliers of the Luxembourg office and ordering of sundries and stationaryOpening and closing of bank accounts and acting as contact person for our house banksAssisting with HR related administrative tasks such as the ordering and distribution of lunch vouchersPreparation of VISA expense claimsParticipation in ad hoc projects especially in relation to acquisitions or disposals or group initiativesOnboarding of new team membersFinding resolutions for any general IT issues such as internet cuts with local suppliersManaging the confirmation letter process as part of the annual external auditMaintaining of the contract databaseProcessing of manual payments if requiredSupporting the wider team with any general office related issues Your profile : Fluent German and EnglishVery good communication skills both orally and in writing;
Excellent MS Word skillsProactive attitude and ability to manage yourselfAbility to get things done, accurately, on time, high attention to detailGood team playerCompany Secretarial experience Interested in joining a company that assists you in your personal development?
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