Head of Operations
Funds Partnership
il y a 1j

Description :

Looking to work in a forward-thinking and dynamic environment?

A professional services firm, working in Luxembourg and the UK, is now in need of a Senior Office Manager, who has more operational management and oversight experience.

Working in a small office with 10-15 people on the team working both locally and remotely, reporting to two Directors who will be growing the office and team over the next 2-3 year.

Different from the typical small firm duties, it isn’t just the bookkeeping and controlling duties on the financial side, but also the HR duties and operational tasks needed.

You’ll have amazing exposure to the senior management team but also the autonomy to run operations how you feel suits the organization best to the highest standard, creating new ideas, problem-solving with the team, and be solution-orientated for any changes and updates

The responsibility is great as you’ll be the authorised person in Luxembourg to sign off all documents and agreements, interacting with clients, and third-party organisations.

It’s quite a modern role in the sense that all new programmes and software is used, online tracking of payments and documents

Also open to someone looking for 80% work.

Main duties :

  • Preparing payroll for employees and approving online payments
  • Liaising with Accountants for any queries and bookkeeping
  • Point of contact for clients updates and contracts
  • Tracking company financials
  • Maintaining and updating files and annual accounts
  • HR (Arranging new staff, holiday approval etc)
  • Managing all IT needs and stock update
  • Working with Senior managers closely on internal and external affairs
  • Working on social media campaigns
  • Managing GDPR and regulation duties that may arise.
  • Reporting the MD and Director.
  • Essentials :

  • As the team is quite diverse and needs vary it would be good to have an experienced Senior / Director managing this position so ideally 10+ years in office management and operations would be preferred.
  • Ideally been in your current role for 4-5 years or similar.
  • Fluent English is essential and either French, German, or Luxembourgish is a bonus
  • Worked in both the UK previously and Luxembourg currently
  • Have a passionate and open-mind attitude to work
  • Familiar working with small and / or medium-sized company previously
  • Professional and punctual manner
  • Benefits

  • Work with an established company, 10+ years in operation with stable and senior management with a start-up vibe.
  • Forward-thinking work environment, using new dynamic platforms
  • Enjoy a hands-on role, completing a more controlling role.
  • Work autonomously, in a very varied role
  • Amazing responsibility given
  • Work with an international team, French, English, Irish etc
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