Preparation of contracts and addendums, especially for any type of seasonal contracts, conventions for scientific visitors and students intership .
Prepare complete files in accordance with the Labour Law and HR processes in place and be the focal contact point for visiting scientists and interns.
Carry out residence and work permit applications and ensure comprehensive follow-up, monitor insurance coverage for visiting scientists.
Prepares and maintains reports that are necessary to carry out the functions of the Human Resources department : carry out monthly / quarterly reporting (statistics analyses and social report and any other internal / external reporting), Prepares ad hoc reports for management and scientific department as necessary or requested.
Assist with the day-to-day activities of the HR office.
Maintain employee files and the HR filing system. Update HR databases and the usual HR tables on a daily basis.
Collaborate and follow-up on HR Projects : prepare and monitor satisfaction surveys, track and report attendance to training events (e.
g. New Hires onboarding program, mandatory training plan, etc.).
Follow up administration of the master training plan (invoicing follow up, input and tracking of attendance lists, follow up of professional certification, etc.).
Collaborate to the administration of the HR systems (input of employee’s data, training data, appraisals, etc.).
Collaborate to the organization of trainings (logistic organization, monitoring of registrations and attendance, etc.)
Welcome new collaborators : contract explanations and signature.
On request, provide advice and answer employee questions in respect of Labour Law and Social Security.
KEY SKILLS, EXPERIENCE AND QUALIFICATIONS
Minimum a Bachelor's degree or equivalent in Human Resources, Business, or Administration.
Professional experience of at least 2 years in a similar position. Willingness to learn.
Demonstrate a high level of confidentiality.
Skilled with numbers, versatility in HR administrative matters.
Knowledge of and interest in legal aspects relating to employment contracts, social security and public bodies in Luxembourg.
Good understanding of GDPR in an HR environment.
Accuracy and responsiveness to internal client is key.
Excellent communication and interpersonal skills, autonomy, responsibility, good listening skills, flexibility.
IT skills : advanced knowledge of Word, Excel, PowerPoint.
Skills in database management and records keeping.
Language skills : good command of French and English, knowledge of Luxembourgish and German is an asset.