Administrative Assistant (m/f/x) French/English
Hesperange, Luxembourg
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Job Details

Manpower is recruiting for one of its clients in Luxembourg, a European Institution :

Administrative Assistant (m / f)

Tasks :

  • Handle the administrative coordination of the whole lending procedure (monitoring of deadlines, organization of meetings, appointments and business trips for the loan officers and the Head of Division)
  • Prepare briefing papers for meetings and business trips
  • Assist the loan officers during the lending process and, as appropriate, in the follow up of projects (in close coordination with the other Directorates participating in the process)
  • Finalize, distribute and file documents and reports prepared by loan officers
  • Handle telephone contacts with clients and follow information flow while loan officers are on mission
  • Assist loan officers in updating and organizing contacts
  • Optimization of operating tools and working methods :
  • Keep statistics and work plan up to date; monitor that procedures are followed during the lending process; input data in the loans database in view of the preparation of reports and statistics on the Bank’s activity in countries covered by the Division
  • Teamwork :

  • Cooperate with the other Assistants and members of the Department; when appropriate train new colleagues on procedures and processes, contribute to a good working atmosphere within the Division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives
  • Qualifications :

  • Secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
  • At least 3 years of relevant professional experience in providing administrative support
  • Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
  • Excellent knowledge of written and spoken English and French..
  • Competencies :

  • Strong sense of responsibility and initiative
  • Very good organizational skills
  • Rigorous and able to meet deadlines and priorities
  • Able to draft routine correspondence and edit materials
  • Good interpersonal skills
  • Excellent team spirit
  • Ability to work reliably and accurately under pressure
  • Flexibility and availability
  • Interested in joining a European Institution? Please apply online.

    Only applications meeting the criteria above will be considered and treated confidentially.

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