(Senior) Working Capital Administrator
Aztec Group
Luxembourg
vor 3 Tg.

Reports to Associate Director / Director

The successful candidate will join the Luxembourg Private Equity team to help deliver our Private Equity billing administration function, in a manner that is aligned to the Aztec Group brand values and strategic business goals.

The opportunity is a new role, responsible for providing Accounts Receivable services within the newly created Administration team, reporting to the Associate Director / Director.

Responsibilities include input into new client fee proposals, the opening and monitoring of new bank accounts and ownership of fee billing for existing clients.

Fantastic career opportunity and potential for further progression for the right candidate.

Key responsibilities :

  • Work with the Private Equity team managers to ensure that timesheets are completed, and delays are appropriately escalated to the Leadership Team.
  • Calculation of monthly WIP (Work in Progress) recovery estimates and liaising with the team Managers to ensure appropriate reporting is produced for the Aztec Finance Team in line with agreed timings.
  • Manage fee billing across the Private Equity team. Liaise with the relevant internal team to ensure fixed fee billings on account are issued promptly each month / quarter in line with client engagement letters.
  • Monthly / quarterly calculation of variable / time spent fees, where tasks these fall outside of fixed fee agreements jointly with the team Managers.
  • Act as the main point of contact for the issuance of invoices as well as resolution of team and client queries.
  • Review and reconciliation of the outstanding invoices on an ongoing basis and reporting monthly collection rates to the Jurisdictional Head of Product.
  • Calculate recoverability rates based on time spent versus fixed / variable fees charged. Liaise with team managers to identify justifications / actions required to improve these rates including efficiencies, training requirements or fee adjustments.
  • Calculate and monitor utilisation rates across the team. Liaising with team managers to monitor trends and any training / resource requirements identified.
  • Present related reports to Associate Director and Jurisdictional Head of Product.

  • Review existing Accounts Receivable processes and identify opportunities for improving both consistency and efficiency.
  • Enhance and ensure consistency in the fee proposal documents provided to clients when onboarding and establish a process for approval by the Associate Director / Jurisdictional Head of Product.
  • Gain solid knowledge on the various VAT regimes applicable to the various vehicles that are billed and ability to advise on the process.
  • Provide training to the team on the billing and Work in Progress (WIP) estimates processes and cycles.
  • Identify improvement opportunities on processes and work with the broader Finance team and Client Facing Teams for implementation.
  • Contribute towards the wider Aztec business and culture.
  • Senior) Working Capital Administrator

    Skills, knowledge, expertise :

  • Degree in Business Administration or similar
  • 4+ years of experience in roles covering Accounts Receivable / Sales Ledger Administration or similar
  • Experience of liaising with third party banks and account opening processes is preferred
  • Experience of managing invoice billing and cash collection across multiple entities or within a large organisation is preferred
  • Strong organisational skills and attention to detail
  • Computer literacy, word processing and spread sheet skills are essential
  • Excellent interpersonal skills are required to develop close working relationships with colleagues and clients
  • We will provide the training, both in house for relevant technical knowledge and professional qualifications to enhance your professional development.

    You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

    For all accepted offers of employment with Aztec Financial Services (Luxembourg) S.A, candidates will be required to complete pre-screening requirements, including providing a criminal record certificate (extrait de casier judiciaire).

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