Junior Executive Assistant (m/f)
Université du Luxembourg
Luxembourg, Luxembourg
il y a 18h

Your Role

Provide day-to-day assistance and support to the Dean, ensuring administrative and organisational matters are carried out in a confidential and efficient manner

  • Receive, prioritise, handle and forward incoming communication to the right person within the organisation
  • Manage pro-actively the calendar of the Dean including his daily commitments and travel arrangements
  • Organise and plan internal and external meetings
  • Manage the Dean’s to do list by keeping the global overview and follow up on tasks
  • Support in creation of reports, presentations and project administration tasks by collecting and analysing necessary information in cooperation with relevant stakeholders
  • Coordinate purchase orders, follow up invoices and reimbursement of expenses
  • Administrative support during the academic recruitment process
  • Your Profile

    First experience in a comparable role

  • Fluency in English and in French are mandatory; German and / or Luxembourgish will be considered as an advantage
  • Excellent communication skills
  • Excellent organisational and prioritizing skills with attention to detail and accuracy
  • High level competency in office IT tools
  • Proactive, reliable, open mindedness and diplomatic with the ability to work in a fast paced international academic environment
  • Ability to adapt to a multicultural and multilingual environment
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