Back Office / Administrative Officer or Manager
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was founded and approved by the CSSF as Management Company authorised under Chapter 15 of the Law of 17 December 2010 and as Alternative Investment Fund Manager according to the Law of 12 July 2013.

AFFM SA is managing the Alken Fund SICAV, UCITS (replacing the former management company Alken Luxembourg SA) and the Alken Capital Fund FCP-

FIS, AIF (replacing the former management company Meurin SA) with combined assets under management (AuM) of approximately €4 billion as of end of September 2018.

AFFM took over inter alia all rights and obligations, employees, offices, systems, service providers, agreements and processes of Alken Luxembourg SA and Meurin SA, two well-

established entities operating in the Luxembourg Fund industry for more than 10 years.

The switch to AFFM was essentially an administrative development.

The AFFM team operates from the centre of Luxembourg and consists of 10 employees and 2 independent Directors, hierarchies are flat and communication lines short.

The company believes it is crucial to continually invest in its employees by offering regular trainings and ensuring a co-

operative, progressive and supportive work environment.

In order to support our team and the growth of the company, we are currently looking for a Back Office / Administrative Officer or Manager.

Job description (not limited to) : The duties will be inter alia in charge to ensure AFFM operations comply with regulatory requirements.

The role is a very broad one not narrowed to one compliance field but covers the full operation cycle of an investment fund and will involve ad-

hoc project management duties.

You will collaborate directly with all teams and the management.

As part of the team the candidate will inter alia : manage all back office and administration functions (e.g.

invoice controls and payments, digital and physical filing, general office management, event organizations, planning, etc.

be in charge of the third-party distributors' trailer fee validation and payment process under the supervision of a Senior Manager be the first point of contact for service providers, distributors and other involved parties support marketing & sales functions (reporting, analysis, client services) prepare input to Senior Managers and Board of Directors meetings work in close cooperation for the days-

  • to-day operations of the Senior Management to whom you will have a direct reporting line Your profile : University degree in finance, business, accounting or legal or equivalent experience First professional experience in the Luxembourg investment fund industry Highly autonomous and motivated mind with the ability to work quickly and accurately with minimum supervision Strong project management, organizational, administration and analytical skills Attentive to detail, flexible, capable of prioritising tasks and exercising sound judgment and creativity in finding solutions is key;
  • Excellent verbal and written communication skills in English is mandatory, French / German or any other language skills would be an asset Very good command of the common MS Office products (Word, Excel, PowerPoint, Outlook) Experience in trailer / distribution fee management and / or legal documentation would be a plus Our offer : A safe, stable environment with valuable training possibilities (training budget), private health insurance for you and relatives, lunch vouchers and a company pension plan Working within an international, highly motivated and results driven team in the city centre of Luxembourg Diverse responsibilities throughout the business functions of the Company If you are interested in this position and meet the job requirements, please apply through jobs.

    lu and send your CV in English language to Mr.

    Philipp Gregor, Managing Director of AFFM SA.

    AFFM SA is an equal opportunities employer and is committed to the principle of diversity. AFFM SA conducts background checks (e.g.

    criminal record extract) on individuals offered employment with the company and employment with AFFM SA is conditional upon individuals successfully completing those checks.

    Applicants will receive a feedback within 5 working days and strict confidentiality is assured.

    If this vacancy does not meet your expectations, please do not hesitate to share it with people in your network who could be interested.

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