Personal Assistant (M/F)
BNP Paribas
Luxembourg
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BNP Paribas Securities Services , a subsidiary of the BNP Paribas group , is one of Europe's leading providers of custody services for securities.

The Luxembourg branch plays a major part in its operations, offering clients high value-added services extending from custody to securities lending, fund administration, performance measurement and ratings, and bond issuance services.

We are currently looking for a

Personal Assistant (M / F)

Mission :

You ensure day-to-day management of the diary of a member of BP2S Luxembourg Executive Committee and assist him in organizing his time.

You also act as the interface between the Manager and his direct reports and / or employees. In this respect you will be expected to :

Manage Calendar

  • Organize internal and external meetings
  • Organize conference calls and video conferences
  • Organize seminars and / or internal events
  • Organize and maintain diaries
  • Deal with post (letters, memos, scanning )
  • Arrange Travels

  • Prepare travels and accommodation for Exco Members and any other employee of the bank
  • Ensure administrative tasks

  • Update organization charts and ensure the validation by the Head of.
  • Deal with expenses forms (input in Concur system).
  • Offer management support (powerpoint presentation, workshop, drink event, )
  • Coordinate meeting rooms’ reservations.
  • Qualifications :

  • 2 years of higher education (BAC+2) at least
  • Languages : French and English
  • IT skills : Word, Excel, Powerpoint, Visio
  • Excellent organisational skills
  • Discretion and confidentiality required
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